Stéphane Asse'E

As an experienced Finance & Administration Manager, I'm responsible for budget management, financial reporting, overseeing accounting, audits & improving internal control. Since covid-19 outbreaks, I'm also leading two significant projects to improve organisational development: (*) implementing an ERP (odoo.com) to reorganise the finance department through digital added-value tools. (*) Data IT project management coordination ensures a smooth migration from on-premise data servers and Google workplace to Microsoft 365 as the primary productivity hub tool. ✦ Finance & admin. responsibilities ✦: ✔ Devise and maintain financial and resource management systems and procedures in adherence to Bruegel's policies. ✔ Design and implement finance internal control systems and standards, i.e. open-ERP (odoo.com) implementation ✔ Analyse and report regularly to Bruegel's stakeholders on significant financial risks the organisation could face. ✔ Coordinate the overall yearly budget, prepare budgets for donor project proposals and monitor expenditure accordingly ✔ Ensure timely money claiming to Bruegel's stakeholders ✔ Providing regular financial updates to Bruegel's stakeholders (Management team, audit committee, board or GA) as well as donors and colleagues ✔ Managing Finance, IT and operations team ✔ Find "value for money" on Bruegel suppliers' contracts: negotiate office best deals ✔ Handle relationships with external parties like Belgian authorities: Moniteur Belge, National Bank e-gov apps; banks (BNP Paribas Fortis, KBC Brussels, ING) and external consultants/freelancers. ✔ other responsibilities required

✦ Institutional relationships and Communication ✦: ✔ Represent AUF by delegation of regional director to members, public autorities, and partners ✔ Follow-up on regional membership in Western Europ ✔ Ensure the dissemination of AUF policies through Western Europ region ✔ Supervise regional internal communication strategy ✦ Projects coordination area ✦: ✔ Contribute to defining a regional strategy based on membership analysis and needs in Western Europ ✔ Identify, initiate potential new projects or (inter)regional partnership especially with European institutions ✔ Coordinate regional experts' commission and follow-up on decisions ✔ analyze projects' evolution and participate to projects steering committee meetings ✔ supervise projects' implementation ✔ coordinate regional KPI's collection campaigns ✦ Human Resource & IT area ✦: ✔ Coordination and animation of Human Resources capabilities ✔ Apply and coordinate AUF HR worldwide internal policies on recruitment, staff performance evaluation, pay & progression, training, etc ✔ Compliance with Belgian social laws in partnership with external payroll agency, auditors, lawyers, insurance brokers, etc. ✔ Act as regional HR Business partner report, update HR-HQ in Montréal ✦ Financial and administrative area ✦: ✔ Manage and monitor the regional annual budget i.e dedicated projects, salaries forecasts in cooperation with FIN-HQ in Paris ✔ Authorize financial documents and transactions ✔ Organizational and functioning improvements of the Western European Direction ✔ Compliance with internal procedures i.e internal financial regulation, HR global policies, projects management, etc.. ✔ Supervide the overall financial activities ✔ Coordinate relationship with the Belgian authorities ✔ Supervise preparation and follow-up of European grants ✔ Liaise and ensure the well functioning of DREO ✔ Supervise and authorize external missions, researches grants out

✦ Human Resource area ✦ : ✔ HR policies reviews: "induction", "pay & progression", "job description" and "recruitment" ✔ Act as HR Business partner among and outside of the Brussels team ✔ Influate on the organizational development of the Brussels' Office ✔ Coordinate recruitment process ✔ Coordinate HR reporting such as staff records, contracts, and performance reviews ✔ Liaise with external payroll firm and Belgian public authorities ✔ Staff regulation: redaction, negotiation and updates, follow-up with social security ✔ Coordinate the staff induction ✦ Office Management area ✦ : ✔ Liaise with building management, ✔ monitor and follow suppliers and contractors relation ✔ Liaise and ensure compliance with all Belgian authorities ✔ Internal management team member ✔ Finance & Administration Officer's line management ✦ Finance area ✦ : ✔ Organisation's dashboard pilot ✔ Compile, monitor the overall annual budget, ✔ Compile, monitor core, project/grant financial reporting, ✔ Cash flow planning and monitoring, ✔ Overall incomes monitoring, ✔ Budget forecasting for grant/project application, ✔ Prepare management reports, ✔ Compliance with the internal procedures and donors requirements ✔ Maintain financial systems, processes, and practices. ✔ Authorize, support, process, and follow-up of all financial documents and transactions ✔ Ensure accuracy of financial statements through periodical matching ✔ Coordinate year-end statutory financial statements in cooperation with external accountants and external auditors. ✔ Ensure compliance with financial and other statutory rules and regulations, also through the timely submission of relevant reports.