Sara O

-Project Set-up – work with our onboarding team, clients to organize and run kick off meetings, and deliver our implementation.

-Create, maintain and manage project plans to deliver the successful roll-out of Global Payroll

-Client and Project Management

-Refer and manage any changes to the scope of work and delivery schedule.

-Payroll Process Requirements – Define and set-up the agreed client payroll processes, establishing all of the payroll and data requirements.

-Documentation - Maintain detailed project documentation, including project plans, status reports, and process documentation.

-System set-up and parallel payroll process – define, agree and configure all interfaces, reports and systems configurations

-Go-live transition, Sign-off and documentation –

-Responsible for generating reports to analyze, audit, and reconcile payroll data.

-Schedule and attend weekly client calls to report on project status, identifying any risks, actions, issues and dependencies

Project Management - Lead and manage the end-to-end implementation of a global payroll system, ensuring on-time and on-budget delivery.

-Client Management - Gather key requirements from clients to facilitate the onboarding process, and guide them through the technical payroll aspects of onboarding in a professional, clear manner.

-Requirements Gathering - Collaborate with HR, Finance, and other stakeholders to gather payroll requirements, both for global and local needs.

-Compliance - Ensure that all payroll processes adhere to local and international tax and labor laws, keeping up-to-date with any changes.

-Data Migration - Oversee the migration of payroll data from legacy systems to the new global payroll system, ensuring data accuracy and security.

-Testing - Develop and execute a comprehensive plan to identify and resolve system issues, ensuring a smooth transition to the new payroll system.

-Ensure accurate and timely execution of payroll in your region, as well as in other trained countries

-Own all critical local payroll and HR processes, including setting up involuntary deductions, supporting onboardings and offboardings of employees on record in your designated location

-Prepare and reconcile internal payroll reports, ensuring compliance with local tax authorities

-Prépare schedules to collect payroll expenses from various sources and reconcile collections to expenses

-Answer complex payroll and HR related questions from employees and clients in your designated location

-Schedule payroll expenses collections and reconcile collections to expenses

-Assess and improve rapid growth processes and procedures, ensuring compliance

-Stay informed of relevant local regulatory and policies changes, communicating and establishing key changes across teams

-Work cross-functionally to provide expertise on local payroll and HR matters in your designated location

-Evaluate and select relevant software for running payroll, incorporating Deel product technology requirements

HR + Payroll van A tot Z (België - PARTENA Level 5 (PC 311); Nederland - ADP; Luxemburg - EFL) Optimalisatie HR-systemen; Controle en correcties van maandelijkse loonberekeningen, salarisspecificaties en mutaties; Berekening, opvolging & uitbetaling bonussen; Opvolging loonbeslagen; Vakantieattesten verrekenen, vakantiegeld, eindejaarspremie en uit diensten opvolgen en uitbetalen; Personeelsadministratie, Opmaak contracten, addenda, brieven, enz. In en uitdienstprocedures (Succesfactors/dimona); Ondersteuning en advies aan het personeel (winkel + kantoor); Opvolging ouderschapsverlof/tijdskrediet, afwezigheden, FTE/HC, ziekteverzuim, prestaties studenten, CPBW-vergaderingen, stage-aanvragen; Contactpunt voor externe instanties (rsz, mutualiteiten, vakbond,...) Invullen sociale documenten, C4, ...; Aangifte en opvolging arbeidsongevallen; Mededelingen opmaken en uitsturen Up-to-date houden van HR documenten.